19 Best Change Management Software and Tools to Choose in 2025

In 2025, change isn't just inevitable — it's coming at organizations faster than ever! 

As tech evolves at lightning speed, the market shifts and new regulations come into force; it's no surprise that businesses that don't adapt quickly enough risk falling behind. 

This is where change management software comes in. 

The very best change management software keeps teams aligned, reduces chaos, and ensures smooth transitions with automation, real-time tracking, and risk management. 

No more lost emails or confused employees — just streamlined approvals, clear communication, and a structured process. 

The result?

A successful transition with high levels of adoption and an engaged workforce. 

Whether it's a system upgrade or a company-wide transformation, the right tool helps businesses stay agile, minimize disruptions, and embrace change like pros. 

Adapt or get left in the dust! 🚀

What to Look for in Change Management Software

What exactly you want and need from your change management software will vary depending on your circumstances and goals. 

However, there are several features you'll definitely want from your new software. 

These include: 

• Gamification, for engaging your workforce with the transition, encouraging positive actions, and boosting adoption and morale. 

• Automation, to save you and your team time and money. 

• Collaboration, to make it easy for your team to communicate and work together (especially important in the era of remote working). 

• Data analytics, to ensure you know what's working and what's not, and enable you to make accurate data-driven decisions. 

• Engagement tracking, so you're always in the loop when it comes to how engaged employees are with the transition, and know which tactics improve engagement and which have an undesirable effect. 

• Scalability, which means the software can grow as your business or the scope of your project does. 

• Integrations with your existing tech stack and other software you're considering investing in. 

Of course, cost will also be a significant factor in the change management software you choose. 

Fortunately, many of these platforms offer a tiered pricing model, with cheaper options designed for SMEs and custom fees for enterprises. 

You should also find some decent free trials if you look hard enough.

When considering how much budget to allocate to change management software, it's super helpful to consider ROI. 

You're not psychic, of course, so it's impossible to predict an exact figure when it comes to ROI. 

However, you can get a ballpark idea by taking the following steps. 

1. Identify Costs

• Software costs: Subscription fees, licensing, implementation, training, and maintenance.

• Operational costs: Employee time spent learning and managing the software.

2. Measure Benefits (Savings & Gains)

• Reduced downtime: Fewer disruptions in projects due to structured change processes.

• Productivity improvements: Faster approvals, better collaboration, and reduced manual work.

• Lower compliance costs: Avoid penalties from poorly managed changes.

• Faster project delivery: Improved efficiency means quicker execution of initiatives.

3. Quantify the Benefits

• Estimate time saved per employee and multiply by their hourly rate.

• Measure the reduction in failed changes and associated cost savings.

• Calculate faster deployment savings from quicker adoption.

4. Apply the Formula

Time for some math! 

The formula to calculate ROI looks like this:

((Total Benefits - Total Costs) / Total Costs) × 100 = ROI

For example, if a company invests $50,000 in change management software and realizes $150,000 in benefits, the ROI would be 200%

A high ROI means the software is delivering value, making change processes smoother and more cost-effective. 

19 Best Change Management Software and Tools in 2025

Ready to find the best change management software for your business?

Here's a rundown of 19 of the best tools on the market, including key features and pricing to help you decide. 

#1 Esteeme

Esteeme is a change management software that harnesses the power of gamification to drive successful transformations. 

This advanced platform creates a unique game economy for each client, with different targets, events, and rewards, empowering leaders to drive the business behaviours they need for a successful transition. 

This is achieved through a combination of badges, coins, tangible real-world prizes in an on-platform store, and events, which help leaders drive the behaviours they want and need to see. 

Esteeme's key features include:

✅ Gamified change management: Uses coins, badges, and rewards to drive engagement and make change adoption easier.

✅ Interactive campaigns: Employees participate in structured change initiatives with milestones, challenges, and rewards.

✅ Events: Set up events or challenges to increase employee engagement with your transition.

✅ Seamless integration: Works with HR platforms, project management software, and change management communication tools (Slack, Teams, etc.).

✅ Data-driven insights: Tracks engagement, adoption rates, and key performance metrics for ongoing optimization.

✅ Proven success: Case studies show a 10-15% boost in adoption rates and higher satisfaction scores in organizational transitions.

💰Pricing: Esteeme offers bespoke pricing depending on your company's needs. You can request a demo here.

#2 Monday.com

Monday.com is a cloud-based work operating system designed to facilitate project management and team collaboration. 

It offers a suite of features tailored to support change management processes effectively.

These include:

✅ Customizable workflows which are built using drag-and-drop tools

✅ Automation of routine tasks such as assigning actions and setting deadlines

✅ Real-time collaboration, including shared workspaces and discussion threads

✅ Integrated dashboards that offer a unified view of data

✅ Comprehensive reporting tools

💰Pricing: Monday.com offers a wide variety of pricing tiers to match your needs. A 'free forever' option gives you up to two seats for £0, or there's Basic (£8 per seat, per month), Standard (£11 per seat, per month), Pro (£17 per seat, per month), and Enterprise (custom pricing).  

#3 Freshservice

Freshservice, a part of the Freshworks suite, is an IT service management platform with handy change management process tools. 

Its integrated change management capabilities aim to help you cut risks and ensure smooth transitions during change implementation.

✅ Visual change tracking for clear monitoring of change lifecycles

✅ Automated approvals and notifications to keep stakeholders informed

✅ Integrated calendar view to manage tasks and schedule changes efficiently

✅ Hierarchical approval workflows

✅ Post-implementation monitoring to assess the impact and improve future changes

💰Pricing: Freshservice offers four pricing tiers: Starter (£15 per agent, per month), Growth (£40 per agent, per month), Pro (£79 per agent, per month), and Enterprise (Custom pricing). 

#4 Jira Service Management

Jira Service Management is a supercharged IT service platform that helps teams handle changes, incidents, and requests — without the chaos — by bringing Dev, IT, and business teams together in one place.

Key features include: 

✅ AI-powered risk assessment to predict change impact before it happens

✅ Smooth approval workflows that keep things moving without bottlenecks

✅ Handy change calendars so you never miss a beat with deployments

✅ DevOps-friendly integrations to sync IT and development seamlessly

✅Real-time collaboration with shared change records and instant updates

💰Pricing: You can get Jira Service Management free forever for up to three agents. If you need more from the software, there's a Standard package at $19.04 per agent per month and Premium for $47.82 per month. Larger organizations may want to go for the custom Enterprise pricing.

#5 Process Street

Process Street is a no-code workflow management platform that helps teams streamline recurring processes, automate tasks, and ensure consistency in operations.

Its features are especially useful for change management, including:

✅ Easy-to-use workflows for automating change processes with no coding required

✅ Task automation to eliminate manual work and boost efficiency

✅ Real-time collaboration with team checklists and approvals

✅ AI-powered process optimization to improve workflow efficiency

✅ Seamless integrations with popular tools to keep everything connected

💰Pricing: Process Street offers bespoke 'StartUp' pricing and a 'Pro' package from $1500 per month, while its 'Enterprise' option also has custom pricing. 

#6 Whatfix

At its core, Whatfix is a digital platform designed to support software adoption. 

It helps organizations manage change by providing in-app guidance, training, and automation to ensure smooth transitions during software and process updates.

Features include:

✅ In-app guidance with step-by-step walkthroughs to support users through changes

✅ Automated task completion to reduce manual effort and speed up adoption

✅ AI-driven analytics to track user engagement and change effectiveness

✅ Seamless integrations with enterprise applications for frictionless transitions

✅ Self-help support features to provide real-time answers and minimize disruptions

💰Pricing: Whatfix offers Standard, Premium, and Enterprise options with plenty of add ons. Contact the team for pricing and demos. 

#7 WalkMe

WalkMe is a digital adoption platform that can be overlayed on any application.

It provides personalized guidance and automation, enhancing user engagement and productivity during times of change. 

Key features include:

✅ Software usage insights to track employee interactions and identify adoption barriers

✅ Proactive workflow optimization to detect and fix broken processes

✅ In-app user guidance with contextual, step-by-step walkthroughs

✅ Self-service support to provide real-time, in-app assistance and reduce dependency on IT

✅ Automation of repetitive tasks to streamline workflows and improve efficiency

✅ Change management measurement tools, including AI-driven analytics to monitor user engagement and measure change management success

✅ Seamless integrations with enterprise applications 

💰Pricing: WalkMe offers custom pricing.

#8 Hype Boards

Hype Boards promises to empower teams to innovate at the speed of change.

This software empowers employees throughout organizations to collect and manage ideas efficiently.

It provides tools for innovation, process optimization, and a clear, structured framework.

Key features include:

✅ Efficient idea collection from stakeholders

✅ Customizable workflows for managing innovation

✅ Collaboration features to ensure transparency

✅ Seamless integrations with tools like Microsoft 365

✅ User-friendly interface for easy adoption

💰Pricing: The Basic plan starts at £79 per month, the Pro package is £499 per month, and custom pricing is available for enterprises. 

#9 Ecesis

Ecesis simplifies change management for environmental, health and safety organizations by offering tools to manage compliance, track risks, and ensure smooth transitions.

Its key features include:

✅ Management of Change (MOC) feature for seamless, compliant change implementation

✅ Centralized documentation to easily track and manage changes

✅ Task tracking to improve accountability and monitor progress

✅ Mobile-friendly tools for on-the-go inspections and reporting

✅ Employee training and incident reporting to keep everyone in the loop

💰Pricing: Ecesis offers bespoke pricing for small, medium, and large businesses. 

#10 Xybion QMS

Xybion's Quality Management Systemmakes change management a breeze, helping you stay compliant and efficient with seamless transitions.

Its key features incorporate the following:

✅ Digital change management tools to track and implement changes smoothly

✅ Real-time monitoring to spot risks and manage compliance effortlessly

✅ AI-driven predictive analytics to foresee potential issues before they pop up

✅ Document control for organized access to critical files

💰Pricing: Custom pricing 

#11 Giva

Giva's IT Change Management software targets organizations in healthcare, banking, legal, and state and local governments that need high security and high levels of compliance. 

Its tools are designed to manage changes in a streamlined, compliant, and efficient way, ensuring smooth transitions and minimal disruption.

Here are the key change management features:

✅ Change management tools to track and manage IT changes effectively

✅ Automated workflows for faster, more accurate change approvals

✅ Real-time notifications to keep teams in the loop during changes ✅Compliance management to ensure all changes meet industry standards

✅ Audit trails for full transparency and accountability

💰Pricing: There are two Giva pricing options: the Professional Suite, which costs $59 per agent per month, and the Enterprise Suite, priced at $79 per agent per month.

#12 Cority

Cority's platform streamlines change management across various industries, from construction and manufacturing to retail and food and beverage. 

This means it helps your organization stay compliant while driving continuous improvement across EHS, sustainability, and quality processes.

Check out the key features: 

✅ Change management tools to seamlessly handle process transitions and ensure compliance

✅ Real-time tracking to monitor the status of changes and identify risks

✅ Automated workflows to simplify approvals and speed up change implementation

✅ Centralized documentation for efficient control and access to change-related files

✅ Integration with other systems to make transitions smooth and hassle-free

💰Pricing: Custom depending on your needs. 

#13 ServiceDesk Plus

ManageEngine's ServiceDesk Plus helps streamline change management by automating workflows, ensuring smoother transitions, and keeping everything organized.

Here's more on how this software can help with your transformation:

✅ Change enablement tools for easy tracking and approval of changes

✅ Automated workflows to speed up change processes and reduce manual tasks

✅ Change and release workflow builders for flexible and customized management

✅ Predictive intelligence to forecast potential issues before they happen

✅ Real-time updates to keep your team informed every step of the way

💰Pricing: Custom pricing depending on your requirements. 

#14 The Change Shop

The Change Shop helps leaders drive successful organizational change by offering several tools for change management, including commitment assessments, feedback analysis, and improvement tracking.

Here's what that looks like:

✅ Commitment assessments to gauge how well your team is onboard with change

✅ Real-time tracking to monitor progress and identify areas needing attention

✅ Change simulators to predict risks and assess scenarios before full implementation

✅ Improvement tools backed by research to enhance leadership effectiveness

✅ Benchmarking to compare your change efforts with industry peers

💰Pricing: The Change Shop offers three pricing options. Its free 'Change Leader' model supports up to 2500 employees, while its 'Enterprise' option (suitable for organizations with 2500-10,000 team members) costs $180 per month. Meanwhile, bespoke pricing is available with the 'Large Enterprise' package, designed for companies with 10,000+ employees.  

#15 Wrike

Wrike supercharges change management, offering handy tools like  Kanban boards, Gantt charts, and customizable reports that make transitions smooth and keep your team aligned.

Here are some of Wrike's key features:

✅ Customizable workflows to tailor change processes to your team's needs.

✅ Real-time collaboration features to ensure everyone stays on the same page.

✅ Visual dashboards for clear tracking of change initiatives and progress.

✅ Automated approvals to streamline decision-making and reduce bottlenecks.

✅ Seamless integrations with your favourite tools for a unified workflow.

💰Pricing: Wrike offers options for companies of all sizes. It has a free version for teams just getting started, while its Enterprise and Pinnacle models both have custom pricing. Or, opt for its 'Team' package (for small teams), at $10 per user per month, or the 'Business' bundle (for all teams across an organization) for $25 per user per month.  

#16 ClickUp

An all-in-one work management platform, ClickUp comes in super handy for organizations implementing change. 

This software streamlines change management via powerful automation, real-time collaboration, and customizable workflows.

Here's a little more on what ClickUp can do:

✅ Automated workflows to keep change processes smooth and efficient

✅ Custom task statuses to track every stage of change implementation

✅ Real-time collaboration so teams stay aligned through transitions

✅ Dashboards and reports for clear visibility into change progress

✅ Seamless integrations to connect all your favorite tools

💰Pricing: ClickUp offers a free forever option for personal use, an 'Unlimited tier for small teams ($7 per user per month), a Business package for mid-sized teams ($12 per user per month), and an Enterprise option with custom pricing. 

#17 Userlane

Are you getting the most out of your software?

Userlane makes software adoption effortless by providing interactive in-app guidance that helps employees smoothly transition to new tools and processes.

It includes: 

✅ Step-by-step in-app guidance to help users navigate change without frustration

✅ Real-time support so employees can get instant help when they need it

✅ User analytics to track adoption progress and spot roadblocks early

✅ Automated onboarding to quickly get teams up to speed with new software

✅ Seamless integrations to make change adoption frictionless

💰Pricing: Userlane offers custom plans tailored to your business

#18 AppCues

AppCues promises to help you activate your user base from the first day you adopt new software, ensuring you don't see drop-offs before they've seen value. 

It helps businesses drive smooth change adoption by offering no-code tools for in-app messaging, personalized onboarding, and automated workflows.

Key features include: 

✅ In-app messaging to guide users through changes with tooltips and walkthroughs

✅ Automated workflows to streamline user engagement across multiple channels

✅ Behavior-based triggers to deliver the right message at the perfect time

✅ Customizable checklists to ensure users complete key steps in the change process

✅ Analytics & insights to track adoption and optimize change strategies

💰Pricing: Access the 'Start' package for $250 per month for one app, or upgrade to the 'Grow' tier, priced at $1,000 per month for one app. Enterprise users are subject to custom pricing. 

#19 Qualio

Qualio makes change management in life sciences a breeze with its cloud-based quality management system, helping teams stay compliant and efficient.

Here are some of Qualio's most valuable features:

✅ Change control management to track, review, and approve changes seamlessly

✅ Automated document workflows to ensure version control and compliance

✅ Training tracking to keep teams up to date with process changes

✅ Risk management tools to assess and mitigate potential impacts of change

✅ Audit readiness to simplify regulatory compliance during transitions

💰Pricing: Qualio offers custom plans depending on your organization's requirements. 

How to Choose the Best Change Management Software for Your Organization

Choosing the right change management software can feel like picking the perfect pair of shoes — there are tons of options, but only one that truly fits your organization's needs. 

The key is to focus on features that make transitions seamless, keep employees engaged, and ensure compliance.

Here are two super handy checklists for picking the right product: key evaluation criteria for HR teams and common pitfalls to avoid. 

Key Evaluation Criteria for HR Teams:

➡️ Ease of use — No one will use it if it's complicated! Look for intuitive interfaces.

➡️ Customization — Your company is unique, so your software must adapt to your workflows.

➡️ Automation and integrations — Automated change management tools are a must in 2025. Streamline approvals, track changes, and connect with your existing tools.

➡️ Analytics and reporting — Measuring adoption and impact is crucial if you are to make effective data-driven decisions.

➡️ User support and training — Look for strong onboarding and ongoing support to maximize adoption.

Common Pitfalls to Avoid:

❌ Ignoring employee experience — If users hate it, they won't use it. Prioritize engagement!

❌ Over-complicated features — Too many bells and whistles can slow down adoption.

❌ Lack of scalability — Choose a tool that can grow with your company's needs.

❌ Skipping a Trial Period — Always test before committing to ensure the software works for your team.

Find a tool that makes change easy, engaging, and efficient, and you'll have a smoother ride! 

Why Esteeme Stands Out as the Best Change Management Solution in 2025

There's a lot of great change management software on the market in 2025, but Esteeme boasts several exciting features that make it stand out from the crowd. 

🎲 First up, its gamification suite (think badges, coins, and an in-platform rewards store) makes change processes engaging, reducing employee resistance and boosting adoption. 

🎟️ Its focus on events is another huge benefit. 

By running your events and tasks through the gamified Esteeme platform, you can encourage and incentivize participation and positive behaviours. 

📈 Esteeme is also super scalable and customizable. 

This means it's an excellent fit for organizations of all sizes, from startups to enterprises. 

💵 This software is both cost-effective and high-impact, saving you time and resources while increasing rates of change adoption. 

📊 Finally, Esteeme is backed by proven case studies and results.

For example, after integrating Esteeme, employees of Roosh Investment Group tripled the number of gift purchases they were making, marking a significant increase in participation. 

Elsewhere, Esteeme partnered with game development and art production company Room 8 Group and saw a remarkable increase in recognition frequency.

During the MVP phase, 77% of specialists received weekly recognition, mainly through badges. 

Indeed, badges proved a popular feature, with 61.6% of employees using them to express appreciation.

Meanwhile, 57% of specialists reported feeling more motivated to participate in events when they knew coins were up for grabs. 

What's more, Esteeme's structured Game Economy enabled Room 8 Group to achieve 30-45% savings on recognition costs.

Conclusion

In this article, we've covered a wide range of organizational change management tools.

Some of these platforms help manage transitions from beginning to end, while others specialize in a specific process or sector. 

Some are simply project management tools that are extremely useful for change management.

Hopefully, it's becoming clear which tools are the best fit for your organization. 

But in case you're still unsure, here's a quick recap of 19 of the best change management tools on the market in 2025:

1. Esteeme

2. Monday.com

3. Freshservice

4. Jira Service Management

5. Process Street

6. Whatfix

7. WalkMe

8. Hype Boards

9. Ecesis

10. Xybion QMS

11. Giva

12. Cority

13. ServiceDesk Plus

14. The Change Shop

15. Wrike

16. ClickUp

17. Userlane

18. AppCues

19. Qualio

🚀 To find out more about how Esteeme can drive change within your organization and support you to hit your goals, book a demo with us here today.